2009 African Week Time Line
| Activities | Action | Deadlines |
| Budget | ||
| Preparation and Submission | Group leaders | 18/10/2009 |
| Excutive delibaration of budget | Executives | 18/10/2009 |
| Seeking of sponsorship | Wisdom (Public relation) | 11/11/2009 |
| Venues and Equipments | ||
| Booking of practising venues for dances, drama etc | Yanko (Operation ) | Ongoing |
| Booking of media equipments (i.e. Video camera, music systems etc) | Yanko (Operation ) | Ongoing |
| Booking of the gym (two weeks before the events) | Yanko (Operation ) | 27/11/2009 |
| Food:- Negotiating with the cafeteria management body | Yanko (Operation ) | 27/11/2009 |
| Prepare and submit up to three(3) African ethnic food recipes | Yanko (Operation ) | 27/11/2009 |
| To prepare the recipe pamphlets for those who purchase African meals | Yanko/Yusuf | 27/11/2009 |
| Promotion and management of the booth | Yanko | Ongoing |
| Recruiting members of different groups | Yanko | Ongoing |
| Public Relation | ||
| Development of the facebook group | Vitalis/Yanko | Done |
| Development of Afrikom website | Wisdom (Public relation) | 21/10/2009 |
| Contatcting Embassies to obtain support | Wisdom (Public relation) | 28/10/2009 |
| Inviting member from African Diplomatic missions | Wisdom (Public relation) | 28/10/2009 |
| Identifiying and Inviting a quest of honor | Wisdom (Public relation) | 28/10/2009 |
| Gift for guess of honor | Wisdom (Public relation) | 28/10/2009 |
| To contact with APU administration | ||
| Decoration | ||
| Preparition of all decorators | Moses -Kenya (Decoration) | 27/11/2009 |
| Decoration of university | 6/12/2009 | |
| Decoration of the booth during African week | 7/12/2009 | |
| Organizing the Exhibition | 7/12/2009 | |
| Cleaning up afterward | 11/12/2009 | |
| Sports and Games | ||
| Preparing the program for sport and games events | Ton- Mozambique | 18/11/2009 |
| Confirming the teams for the tornament | 18/11/2009 | |
| Confirming the arrangements for the gym and other venues | 27/11/2009 | |
| Preparind and Decideing for the winner(s) prize(s) | 27/11/2009 | |
| Media and Promotion | ||
| Organizing and preparing Monday activities contents (educative and enlightening programs caring the African week theme. | Yusuf | 18/11/2009 |
| Preparing the films for Cinema exhibition to be played on Monday @ cafeteria | 18/11/2009 | |
| Creating the video clip about African countries in APU | 18/11/2009 | |
| Creating and prepare video clip about the African week preparations | ||
| To advertise at the Beppu station | ||
| To contact the APU radio station (to play some African songs during the African week) | ||
| To prepare slide show or video clips to be used on the grand performance day (Friday) | 18/11/2009 | |
| To ask special request at the library to recommend books about African during African week (weekly recommended books) | 27/11/2009 | |
| Preparing and setting of the millenium hall | 27/11/2009 | |
| Preparing all the dances, songs and videos in a CD or DVD | 18/11/2009 | |
| Dances | ||
| To confirm the number and length of the dances | Carlos | 28/11/2009 |
| To prepare the uniforms of the dances | 18/11/2009 | |
| Rehearsal 's plan and preparations | 27/11/2009 | |
| Grand Perfomance | ||
| Organizing and preparing the final play | Micky | Ongoing |
| Coordinating with the dancing groups for rehearsal | 27/11/2009 | |
| Organizing other entertainment activites | 18/11/2009 | |
| Organizing and preparing fashion show | Emil | 18/11/2009 |
| Executives | ||
| Contancting with prof.Sanga | Zablon, Jasper, Vitalis, Carlos | 28/10/2009 |
| Oversee and interacts with the groups | Ongoing | |
| Confirming of the exhibition things from Prof.Sanga and the embassies |
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